House Bill 2504 Fall 2011 Course Syllabus POFT-1319-20 - Records and Information Management I
Fall 2011 Course Syllabus
POFT-1319-20 - Records and Information Management I
|Instructor||Granger, Patricia A.|
|MyLamarPA||Be sure to check your campus E-mail and Course Homepage using MyLamarPA campus web portal (My.LamarPA.edu). When you’ve logged in, click the email icon in the upper right-hand corner to check email, or click on the “My Courses” tab to get to your Course Homepage. Click the link to your course and review the information presented. It is important that you check your email and Course Homepage regularly. You can also access your grades, transcripts, and determine who you academic advisor is by using MyLamarPA.|
|Course Description||Introduction to basic records information management filing systems including manual and electronic filing..|
|Required Textbooks||Records Management 9th ed, Read, Thomson/South-Western and Records Management Simulation 9ed, Read, South-Western, Cengage Learning|
|Attendance Policy||See "Faculty Policies"|
|Course Grading Scale||90 - 100 = A 80 - 89 = B 70 - 79 = C 60 - 69 = D Below 59 = F|
|Determination of Final Grade||
|Final Exam Date||December 14, 2011 - 8:00 AM|
Week 1: Introduction; Chapter 1: What is RIM?; review questions; application 1-1
Week 2: Chapter 2: Alphabetic Indexing for Rules 1-4; review questions; applications 2-1, 2, 3; Simulation Job 1
Week 3: Chapter 3: Alphabetic indexing for Rules 5-8; review questions; applications 3-1, 2, 3, 4; Simulation Job 2
Week 4: Chapter 4: Alphabetic indexing Rules 9-10; review questions; applications 4-1, 2, 3; Simulation Job 3
Week 5: Practice on indexing and filing rules
Week 6: Exam over Chapters 1-4
Week 7: Chapter 5: Electronic file management; review questions, applications 5-1, 2; Simulation Job 4
Week 8: Chapter 6: Alphabetic records management, equipment, and procedures; review questions; applications 6-1, 4; Simulation Jobs 5, 6, 7
Week 9: Chapter 7: Storing, retrieving, and transferring records; review questions; application 7-1; Simulations Jobs 8 and 9
Week 10: Exam over 5-7
Week 11: Chapter 8: Subject filing; review questions; in-class exercise; Simulation Job 10
Week 12: Chapter 9: Numeric filing; review questions; applications 9-1, 2; Simulation Jobs 11 and 12
Week 13: Chapter 10: Geographic filing; review questions; application 10-1; Simulation Job 13
Week 14: Review; Exam over 8-10
Week 15: Chapter 11: Electronic and image records; application 11-2, 3; Chapter 12: RIM management programs; review questions; Applications 11-2, 3, 12-1
Week 16: Review
|Calendar of Lecture Topics and Major Assignment Due Dates||
Week 1: Introduction; What is RIM?
Week 2: Alphabetic Indexing for Rules 1-4; Simulation Job 1
Week 3: Finding Test Simulation 1; Alphabetic indexing for Rules 5-8; Simulation Job 2
Week 4: Finding Test Simulation 2; Alphabetic indexing Rules 9-10; Simulation Job 3
Week 5: Finding Test Simulation 3; Practice rules
Week 6: Exam over Chapters 1-4
Week 7: Electronic file management; Simulation Job 4
Week 8: Finding Test Simulation 4; Alphabetic records management, equipment, and procedures; Simulation Jobs 5, 6, 7
Week 9: Finding Test Simulations 5, 6; Storing, retrieving, and transferring records; Simulations Jobs 8 and 9
Week 10: Finding Test Simulations 8 and 9; Exam over 5-7
Week 11: Subject filing; Simulation Job 10
Week 12: Finding Test Simulation 10; Numeric filing; Simulation Jobs 11 and 12
Week 13: Finding Test Simulation 11; Geographic filing; Simulation Job 13
Week 14: Review; Exam over 8-10
Week 15: Electronic and image records: RIM management programs
Week 16: Review
|General Education/Core Curriculum Student Learning Outcomes||
|Program Student Learning Outcomes||
1) Demonstrates appropriate etiquette, ethics, and professionalism in the business office setting
2) Illustrates the ability to work in a team environment
3) Uses office procedures skills
4) Uses word processing, spreadsheet, database, and presentation software
5) Proofreads, edits, and applies basic rules of grammar to general business correspondence
|Course Student Learning Outcomes||
1) Discuss ethical issues that apply to records management(PSLO 1)
2) Identify filing stages and practices (PSLO 3)
3) Apply filing rules (PSLO 3)
4) Compare and practice filing and retrieving records using alphabetic, numeric, geographic, and subject filing systems (PSLO 3)
5) Practice tickler filing and charge-off/cross-reference procedures (PSLO 3)
6) Differentiate between manual and electronic filing (PSLO 3)
|Academic Honesty||Academic honesty is expected from all students, and dishonesty in any form will not be tolerated. Please consult the LSC-PA policies (Section IX, subsection A, in the Faculty Handbook) for consequences of academic dishonesty.|
|Additional Information||See published semester schedule for important dates.|
|ADA Considerations||The Americans with Disabilities Act (ADA) is a federal anti-discrimination statue that provides comprehensive civil rights for persons with disabilities. Among other things, this legislation requires that all students with disabilities be guaranteed a learning environment that provides for reasonable accommodation of their disabilities. If you believe you have a disability requiring an accommodation, please contact the Special Populations Coordinator, Room 210D, in the Madison Monroe Building. The phone number is (409) 984-6251.|
Some material in this course may be copyrighted. They may be used only for instructional purposes this semester,
by students enrolled in this course. These materials are being used fairly and legally.
No one may distribute or share these copyrighted materials in any medium or format with anyone outside this class,
including publishing essays with copyrighted material, uploading copyrighted material to Facebook or YouTube, or
painting or performing copyrighted material for public display.
Copyright violation is not the same thing as plagiarism. Plagiarism is intellectual dishonesty. Offenses of plagiarism result in lower grades or failing scores, and professors and the college strictly enforce plagiarism rules. There is never any acceptable use of plagiarism. Copyright violation is a legal offense, punishable by large fines and penalties.
Copyrighted material can be used if permission from the material’s creator is obtained, or if its use meets the standards of fair use in an educational setting. For example, a student can quote a line from Shakespeare’s Hamlet in a report without violating copyright but still be guilty of plagiarism if the quotation is not properly documented.
If you are in doubt about what material can be freely used, ask your professor or contact the Dean of Library Services, at (409) 984-6216.
Assessment is a process by which LSCPA can help you learn better and gauge the level of progress you have made to
attain knowledge, skills, beliefs, and values. It also helps your professors understand how to improve teaching
and testing methods in your classes, and it helps each department understand and improve degree and certificate
Periodically LSC-PA will collect assessment data for research and reporting purposes, including statistical data and sometimes copies of your work. Be assured that all material the college uses for assessment purposes will be kept confidential. To ensure anonymity, your name will be removed from any material we use for assessment purposes, including video-recorded performances, speeches, and projects.
If you object to allowing LSC-PA to use your material for assessment purposes, submit a letter stating so to your professor by the 12th class day. You will still be required to participate in whatever assessments are being done; we just won’t use your data.
What’s the difference between assessment and grades? The grades you get on papers, projects, speeches, and assignments are specific types of focused assessment. LSC-PA’s assessment efforts include class grades, surveys, standardized tests, and other tools.
Federal privacy laws apply to college students. This means that college employees, including instructors, cannot
divulge information to third parties, including parents and legal guardians of students. Even if the students are
minors, information about their college work cannot be shared with anyone except in very limited circumstances.
Anyone requesting information about a student should be referred to the Registrar. Instructors will be notified in writing by that Office about what information may be released and to whom.
Please remember that releasing private information about a student, however innocuous it may seem, can be a violation of federal law, with very serious consequences.
Circumstances under which information may be released:
An adult student may submit, to the Registrar, a handwritten, signed note granting permission for release of
information. The note must specify what information may be divulged, and it must specify the name of the person
to whom the information may be given.
The Registrar’s office is located in the Student Center room 303B, and can be reached at (409) 984-6165.
This course helps add to the students’ overall collegiate experience in the following ways:
|Degree Plan Evaluation||
A Degree Plan Evaluation will help you determine which classes you need to complete your program.
All of the classes that you have taken that apply to your declared major will be listed on the right. If you have a class that still needs to be completed, a “NO” will be listed on the right next to the required class.
|HB 2504||This syllabus is part of LSC-PA’s efforts to comply with Texas House Bill 2504.|
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