House Bill 2504

Spring 2011 Course Syllabus

POFT-1319-20 (Records-Info Mngmnt I)

Faculty Information
SemesterSpring 2011
InstructorGranger, Patricia A.
Phone(409) 984-6392
Business and Technology
Chair:Michael Trahan
Telephone:(409) 984-6378
Hours:M-TH 7;30-8, MW 9-10, TTH 11-1, F 8-10:30
Building:Student Center (PAMP)
Room #:417
Course Information
Course ID #10162
Course Subject-Number-SectionPOFT-1319-20
Course TitleRecords-Info Mngmnt I
Course Description Introduction to basic records information management filing systems including manual and electronic filing..
Course Prerequisites None
Required Textbooks Records Management 9th ed by Read, Thomson/South-Western and Simulation for Records Management 9th ed; Filing--A course in Modern Methods for the Business Office 4th ed by Cogswell, H. M. Rowe Publishing


Learning Objectives Identify the stages in the life cycle of a record; file and retrieve records using alphabetic, numeric, geographic, and subject filing systems; input, index, and cross-reference records; use tickler file, requisition, and charge-out procedures; and differentiate between manual and electronic filing
Major Assignments January 18-21: Introduction to class

January 24-28: Chapter 1: What is RIM? and Chapter 2: Alphabetic indexing for Rules 1-4

Assignments: Review and discussion for 1 and 2; Application 1-1 modified, 2-1, 2-2 2-3; and Simulation Job 1

January 31-February 4: Chapter 3: Alphabetic Rules 5-8

Assignments: Review and discussion; Applications 3-1,2,3,4; Simulation Job 2

February 7-11: Chapter 4: Alphabetic indexing Rules 9-10

Assignments Review and discussion; Applicatons 4-1, 2, 3; and Simulation 3

February 14-18: Chapters 3 and 4 continued

Assignments: handouts for additional practice on indxing and filing

February 21-25: Additional practice and Test onver Chapters 1-4

February 28 - March 4: Chapter 5: Electronic file management

Assignments: Review and discussion; Applications 5-1, 2; Simulation Job 4

March 7-11: Spring break

March 14-18: Chapter 6: Alphabetic records management, equipment, and procedures

Assignments: Review and discussion; Applicatons 6-1, 4 and Simulations 5, 6, 7

March 21-25: Chapter 7: Storing, retrieving, and transferring records

Assignments: Review and discussion, Application 7-1, and Simulations 8 and 9

March 28-April 1: Continue simulations/Test over Chapters 5-7

April 4-8: Chapter 8: Subject filing

Assignments: Review and discussion and Simulation Job 10

April 11-15: Chapter 9: Numeric filing

Assignments: Review and discussion; Applicatons 9-1 2; Simulation jobs 11 and 12

April 18-20: Chapter 10: Geographic filing

Assignments: Review and discussion, Application 10-1, and Simulation Job 13

April 25-29: In-class review of filing systems/Test over Chapters 8-10

May 2-6: Chapter 11: Electronic and image records and Chapter 12: RIM management programs

Assignments: Review and discussions; Applications 11-2, 3, and 12-1; Web research 12-2

May 9-11: Review life cycle of reocrds

Discussion Topics Academic Policies:

See important dates in published semester course schedule.

You will be allowed one makeup exam during the semester. If you miss an exam, contact the instructor within 24 hours. If you miss more than one exam, those exams will be given a grade of zero.

0" for the final exam.

Every student must have a copy of the required textbooks by the second week of class. The student will still be responsible for any assignments given. Failure to have a text may result in being dropped from the class.

Student IDs are required on the first exam. IDs must be visible on your desk before the exam is administered--no ID, no exam.

Attendance Policy Poor attendance is a leading reason for termination from a job in all areas of employment. With this factor in mind, the instructor monitors student attendance daily. In addition, attendance on a regular basis is necessary for proper skill development.

Tardiness is not acceptable.

The instructor reserves the right to drop any student missing more than two weeks of class (six MWF classes, four TTH classes).

Instructor will accept late work with a 15-point penalty. The late work must be turned in the next class meeting or will not be graded.

Quizzes may be given at the beginning of the class period. Students coming in to class late will not be allowed to take the quiz A grade of zero will be recorded for the quiz.

You are responsible for completing all assigned homework and for being prepared for each class meeting. This applies even if you were absent for the previous class meeting.

Determination of Final Grade Tests 60%, Daily work 20%, Projects 20%
Final Exam Date May 13, 2011 - 2:00 PM
Campus Policies
Lamar State College - Port Arthur

Mission Statement

Lamar State College-Port Arthur is an open-access, comprehensive public two-year college offering quality instruction leading to associate degrees and a variety of certificates. The college, a member of The Texas State University System, has provided affordable, quality educational opportunities to residents of the Southeast Texas area since 1909.Lamar State College-Port Arthur embraces the premise that education is an ongoing process that enhances career potential, broadens intellectual horizons, and enriches life. The faculty, staff, and administration share a commitment to a mission characterized by student learning, diversity, and community service. The foundations for student success include compensatory education programs designed to fulfill our commitment to accommodate students with diverse goals and backgrounds, technical education programs that provide for the acquisition of the skills and demeanor necessary for initial and continued employment, and a core curriculum that develops the values and concepts that allow the student to make a meaningful contribution in the workplace or community. Student achievement is measured by the completion of courses and programs of study, successful performance following transfer to a baccalaureate program, and the attainment of individual goals.

Lamar State College-Port Arthur operates in the belief that all individuals should be:

* Treated with dignity and respect;

* Afforded equal opportunity to acquire a complete educational experience;

* Given an opportunity to discover and develop their special aptitudes and insights;

* Provided and opportunity to equip themselves for a fulfilling life and responsible citizenship in a world characterized by change.

 College Grading Scale

Below 59F

(Some specialized programs may have different grading scales)


 Academic Dishonesty

Academic dishonesty in any form will not be tolerated.  Please consult the student handbook for consequences of academic dishonesty.  These policies will be strictly enforced.


 Facility  Policies

        No food, drinks, or tobacco products are allowed in the classroom.

        Only students enrolled in the course are allowed in the classroom.

        Cell phones and/or pagers are allowed ONLY on vibrate mode. Leaving the classroom to answer a page or phone call may constitute an absence or a tardy.


 Special Considerations

         The American with Disabilities Act (ADA) is a federal anti-discrimination statute that provides comprehensive civil rights for persons with disabilities. Among other things, this legislation requires that all students with disabilities be guaranteed a learning environment that provides for reasonable accommodation of their disabilities. If you believe you have a disability requiring an accommodation, please contact the Special Populations Coordinator, Room 231, in the Madison Monroe Building. The phone number is (409) 984-6241.

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