Confidentiality

The ODS at LSCPA is obligated to maintain the student’s confidentiality and the information provided as documentation of a disability.  Disability-related information is treated as medical information and handled under the same strict rules of confidentiality as other medical or student information and in accordance with applicable law.  Student information is collected and kept in secure files with limited access.  ODS does not share a student’s specific diagnoses on accommodation memos. Accommodation memos explain that the student has provided documentation of a disability and provides the list of approved accommodations for that student.

Information is shared only with permission of the student on a limited basis with the institutional community.  Access by LSCPA personnel is on a need-to-know basis and for assuring appropriate accommodations, such as discussing the impact or impairment caused by a disability and the corresponding approved accommodations, teaching strategies or other circumstances specific to the student.

Any student eighteen (18) years old or older must provide written permission to allow the ODS to share records regarding the student’s identifying information, education, grades or disability related information such as requested accommodations.  A student’s records are protected by the Family Educational Rights and Privacy Act of 1974 (FERPA).

Much of what a student shares with the ODS Coordinator is very personal.  Information disclosed can only be shared with an appropriate professional, including LSCPA administration and security if one or more of the following criteria are met:

1. The student signs a written release of information permitting such disclosure;
2. There is reasonable suspicion that a student poses a direct threat;
3. The student is assessed as being emotionally disturbed or medically impaired to the point of being unable to provide self-care;
4. There is reasonable suspicion of abuse, or exploitation of a child, elderly or disabled person;
5. The student discloses himself/herself to be a victim or perpetrator of stalking/sexual harassment/sexual abuse, and/or
6. Records are demanded under a lawfully issued subpoena.