Travel Voucher Instructions
Refer to Sample Voucher for additional assistance.
Front Page
- Pay to: Employee name.
- Title: Title of employee.
- Designated Headquarters: The city that the employee has their place of employment.
- Dates of Travel: This is where you put the dates that you travelled.
- Description: This is where you would put the purpose and location of the trip.
- Distribution: This is the distribution of the expenses that you incurred. There is a separate section for whether you travelled in-state or out-of-state. Under Parking be sure and give a range of dates and the amount per day. Some examples of incidental expenses are out-of-state/local taxes, tolls, rental car gas, and so on.
- Sign Here: The traveler who is seeking reimbursement places their signature and dates the voucher. The supervisor’s signature is also required.
Back Page
- The first section is used to itemize the money spent on IN-STATE MEALS AND LODGING. Please use a separate row for each day of travel.
- The middle section is used to itemize the money spent on OUT-OF-STATE MEALS AND LODGING. Please use a separate row for each day of travel.
- The bottom section is used for daily itemization of MILEAGE, POINT TO POINT.
- In this section you need to document what you did while traveling, along with the required mileage.
- Also indicate whether the mileage was “I” for In-state or “O” for out-of-state.
Note: Necessary Information from Back Page will feed over onto Front Page, such as personal car mileage and meals and lodging expenses.