ALERT: Information on Coronavirus (COVID-19)

Class of 2023

The following information, taken from the SACSCOC website, is a succinct statement of what Lamar State College-Port Arthur is expected to do.

All institutions accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) are required to undergo a review for reaffirmation of accreditation every ten years. After being granted initial accreditation by the Commission, new member institutions will be reviewed for reaffirmation of accreditation after five years, then every ten years thereafter.

The Commission’s review of institutions between decennial reaffirmation reviews in accordance with policies governing fifth-year interim reviews, special committee visits, and substantive change visits normally will not alter the specified date for the decennial reaffirmation review. (See policy statements “Substantive Change for Accredited Institutions,” “Special Committee Procedures and Team Report,” and “The Fifth-Year Interim Report.”)

The Commission reaffirms the accreditation of an institution as a totality. This accreditation extends beyond the parent campus to include all centers, branches, campuses, or other sites at which postsecondary degree or non-degree work is offered as well as all work offered through distance learning and correspondence education. The institution must include the review of all its operations in its Compliance Certification and the Commission will review them during the institution’s reaffirmation.

The reaffirmation review will be conducted in accordance with procedures outlined in pertinent Commission documents including handbooks and other policies. (See, for example, the Principles of Accreditation and the Handbook for Institutions Seeking Reaffirmation of Accreditation.) The process will include compiling and submitting a Compliance Certification documenting compliance with the Principles of Accreditation and submitting a Quality Enhancement Plan for review by evaluation committees.

During the reaffirmation of accreditation process and in all other relationships with the Commission and with their other constituencies, member institutions are expected to maintain integrity, to abide by the Principles of Accreditation and all Commission policies and procedures, to provide the Commission complete and accurate information about institutional operations, to be candid and thorough in their own self-evaluations, to accept an honest and forthright peer assessment of institutional strengths and weaknesses, and to cooperate fully with the Commission during all aspects of the process of evaluation in an atmosphere of openness that enables peer evaluators to perform their duties with maximum efficiency and effectiveness.​

General Information on the Reaffirmation Process

The SACSCOC Board of Trustees conducts several types of institutional reviews that include:  (1) Reaffirmation Committee reviews of member institutions seeking continued accreditation following a comprehensive review, (2) Special Committee reviews of member institutions seeking continued accreditation following evaluation of institutional circumstances that are accreditation related.   These reviews are conducted in accordance with the Core Requirements and Standards in the Principles of Accreditation: Foundations for Quality Enhancement to provide consistent guidelines for peer reviews, representing the collective judgment of the membership on standards appropriate for the assurance of quality in higher education. Each of the above types of reviews has its own evaluation documents and peer review procedures and can be found on the SACSCOC web site at www.sacscoc.orgThe process described below is specific to a member institution seeking reaffirmation of accreditation.

Preparation by the Institution

As part of the reaffirmation process, the institution will provide two (2) separate documents:

1. Compliance Certification Report (March 1, 2022)

The Compliance Certification, submitted fifteen (15) months in advance of an institution’s scheduled reaffirmation, is a document completed by the institution that demonstrates its judgment of the extent of its compliance with each of the Core Requirements and Standards.

2. Quality Enhancement Plan (Sept 12, 2022)

The Quality Enhancement Plan (QEP), submitted six weeks in advance of the On-Site Reaffirmation Review Committee, is (1) a topic identified through ongoing, comprehensive and evaluation processes, (2) has a broad-based support of institutional constituencies, (3) focuses on improving specific student learning outcomes and/or student successes, (4) commits resources to initiate, implement The Principles of Accreditation: Foundations for Quality Enhancement 9 and complete the QEP, and (5) includes a plan to assess achievement. 

Review by the Commission on Colleges

1. The Off-Site Reaffirmation Review (April 19-22, 2022)

The Off-Site Reaffirmation Committee composed of a chair and normally eight to ten peer evaluators, serves as an evaluative committee in the reaffirmation process. The committee meets in Atlanta, Georgia, and reviews Compliance Certifications of a group of institutions to determine whether each institution is in compliance with all Core Requirements and Standards (except 7.2).  The report is forwarded to the respective institution’s On-Site Reaffirmation Committee.

2. The On-Site Reaffirmation Review (Oct 24-27, 2022)

The On-Site Reaffirmation Committee consists of peers and serves as an evaluative committee in the reaffirmation process. Following review by the Off-Site Reaffirmation Committee, an On-Site Reaffirmation Committee will conduct a focused evaluation at the campus to finalize issues of compliance with the Core Requirements and Standards, evaluate the QEP, and provide consultation regarding the issues addressed in the QEP. At the conclusion of its visit, the On-Site Committee will finalize the Report of the Reaffirmation Committee, a written report of its findings noting areas of noncompliance. The Report of the Reaffirmation Committee, along with the institution’s response to areas of noncompliance, is forwarded to the SACSCOC Board of Trustees for review and action on reaffirmation of accreditation.

3. Review by the SACSCOC Board of Trustees (June 2-3, 2023)

The Committees on Compliance and Reports (C&R), standing committees of the SACSCOC Board of Trustees, review reports prepared by evaluation committees and the institutional responses to those reports. A C&R Committee’s recommendation regarding an institution’s reaffirmation of accreditation is forwarded to the Executive Council for review. The Executive Council recommends action to the full Board of Trustees, which makes the final decision on reaffirmation and any monitoring activities that it may require of an institution. The full Board of Trustees convenes twice a year.

These decisions are announced to the College Delegate Assembly during its annual business session in December.