Procurement Services
Procurement Services is committed to maximizing customer service by assisting all departments with the procurement of goods and services that support the educational mission of the college.
The Procurement Services Department strives to provide the most efficient operations while adhering to all federal, state, Texas State University System, and college laws, rules, policies and procedures.
Procurement Documents
Solicitation Method
The solicitation method is generally determined by the estimated TOTAL dollar value of the product or services being purchased.
| Dollar Range | Solicitation Method |
|---|---|
| $0 to <$15,000 | Open Market: Competitive quotes are encouraged, but not required. A purchase order can be issued after a written quote is solicited from a single source. A good faith effort should be made to include quotes from a certified Texas HUB vendor. |
| $15,000 to <$50,000 | Informal Bid*: A minimum of three written quotes are required. A good faith effort must be made to include quotes from certified Texas HUB vendor. Award is generally based on cost & delivery. Non-competitive methods may also be used, if appropriate. |
| $50,000+ | Formal Bid*: A competitive solicitation may be required. A good faith effort must be made to include quotes from certified Texas HUB vendor. Non-competitive methods may also be used, if appropriate. |
NOTE: The utilization of existing contracts that have been competitively awarded eliminates the need for bidding at the institution level.